CCNZ COVID-19 Coronavirus Response Plan

As an employer CCNZ has a statutory obligations under the Health and Safety at Work Act 2015 to provide a safe and healthy working environment for all its employees, customers, contractors and members of the public, including eliminating risks to health and safety so far as is reasonably practicable, and if that is not possible, minimising those risks so far as is reasonably practicable.

Objective

The goal of this documents is to balance respect for individuals with the need to maintain a safe, productive and COVID-19 free work environment. The intent is to send a clear message to all employees that COVID-19 may impact on health and safety and has unique requirements.

We are all committed to the health and safety of our employees and want to support community efforts to limit its spread.

GENERAL POLICY

It is the responsibility of each employee to ensure that he/she is not bringing COVID-19 into the workplace or spreading int in the community.

The key aspects of CCNZ’s plan is

Everyone following New Zealand and Australian government guidelines and requirements regarding travel restrictions and the 14-day self-isolation period.
Any staff members who think they have been exposed to Covid 19 must immediately report to the CEO Peter Silcock/Branch Chair and work closely with CCNZ to instigate a 14-day self-isolation period and tracing of people they have been in close contact with.
Staff members living in the same house as those that are self-isolating must report it to Peter Silcock/Branch Chair and work with CCNZ to instigate a 14-day self-isolation period.
Staff members who are feeling sick or unwell (not necessarily just Covid 19 symptoms) to work from home or take sick leave.
Restrictions on attending meetings of 25 people or more
Restrictions on travel domestically and internationally
Measures to reduce face to face meetings
Additional hygiene requirements being implemented

Every Staff member/Contractor also needs to:

Declare both private and business overseas travel to Peter Silcock/Branch Chair.
Declare immediately any close contact with a confirmed or probable case of COVID-19 to Peter Silcock/Branch Chair
Not get involved in gossip about who may or may not have been in contact or have COVID-19. The information you share could be incorrect and easily get into the hands of the media or one of our customers, which has the potential to be blown out of proportion quickly.
Respect your colleague’s privacy and allow CCNZ to assess and manage each case on a confidential and case by case basis.
Not travel internationally
Not travel on domestic flights without the approval of Peter Silcock
Do not attend any event that has 25 people or more in attendance without Peter Silcock/branch Chair approval
Seek the approval of Peter Silcock to hold meetings at Margan House

Apply good hygiene

Wash your hands well and often to avoid contamination.
Cover your mouth and nose with a tissue when coughing or sneezing and safely discard used tissue.
Avoid touching eyes, nose, or mouth with unwashed hands.
Clean and disinfect frequently touched objects and surfaces.

Seek medical advice if you:

Have returned from overseas AND are experiencing any of the symptoms of COVID-19.
Have been in close contact with a confirmed or probable case of COVID-19 in the last 14 days AND are experiencing symptoms.
Live with someone or have come into contact with someone who is exhibiting symptoms.
If you have more than one of the COVID 19 symptoms

PROTECTING OUR WORKFORCE AND COMMUNITY

Phase One: Education and information sharing:

CCNZ Staff

1. Follow Government rules regarding self- isolation following overseas travel

2. Report any exposure to or suspected Covid Symptoms to Peter Silcock

3. Reduce face to face meetings

4. Attendance of meetings of over 25 people to be approved by Peter Silcock

5. Seek approval of Peter Silcock for meetings at CCNZ’s offices

6. Increased use of electronic meetings

7. No international business travel

8. Domestic Flights only if approved by Peter Silcock

9. Adopt additional hygiene measures

10. If you are unwell stay home

CCNZ Branches

a. Follow Government rules regarding self- isolation following overseas travel

b. Advise members and others not to attend meetings if they are unwell

c. Postpone any meetings with more than 25 people

d. Offer electronic attendance at meetings

e. No domestic air travel unless approved by the Branch Chair

f. Adopt additional hygiene measures

g. If you are unwell stay home

Phase Two: CCNZ Staff member, Branch employee/contractor contracts or is exposed to Covid 19

CCNZ Staff

1. Individual infected or possibly exposed contacts the New Zealand’s Healthline dedicated COVID-19 number: 0800 358 5453, or your local practitioner (GP) for advice.

2. Individual that contracts virus or believes they have been exposed to virus advises Peter Silcock asap.

3. Peter Silcock to advise other staff of next steps

4. All staff to work from home for 14-day self-isolation period due to possible exposure.

5. Tracing of people who have been in contact with the person

6. Increased use of electronic meetings

7. No international business travel

8. Domestic business travel approved by Peter Silcock

9. Face to face meetings with external people at Margan House approved by Peter Silcock

10. Visitors to Margan House approved by Peter Silcock

11. Phase 1 measures continue and will be stepped up.

CCNZ Branches

a. Individual infected or possibly exposed contacts the New Zealand’s Healthline dedicated COVID-19 number: 0800 358 5453, or your local practitioner (GP) for advice

b. Individual that contracts virus or believes they have been exposed to virus advises Branch Chair asap.

c. Branch Chair to consult with Peter Silcock around actions to be taken.

d. Tracing of CCNZ Members and other people who have been in contact with the person

e. Increased use of electronic Branch Meetings

f. Phase 1 measures continue and will be stepped up.

Phase Three: Community Spread.

Follow national guidelines – to be developed with Ministry of Health and guidance/information from CCNZ National Office.

If COVID-19 moves to Community Spread, we will move to a policy of no face to face meetings.

The level of this response and exact actions will be determined in consultation with the official and medical advice received by CCNZ National Office.

GENERAL INFORMATION ABOUT COVID 19

What is Novel Coronavirus (COVID-19)?

Coronaviruses are a large and diverse family of viruses which includes the common cold, severe acute respiratory syndrome (SARS) and Middle East respiratory syndrome (MERS).

In January 2020, officials identified a new coronavirus called severe acute respiratory syndrome coronavirus 2 (SARS-CoV-2, formerly known as 2019-nCoV). The disease caused by this new virus has been named COVID-19.

We don’t know yet how COVID-19 is transmitted to people, but it’s likely that it comes from an animal. A live animal market in Wuhan is suspected as the original source, but that hasn’t been confirmed. There is evidence that COVID-19 can spread from person to person in the community and in health care settings. There have been cases of COVID-19 reported in other Chinese provinces and many other countries. Some of these cases have no history of travel to Wuhan.

Cleaning your hands

Steps for clean hands

Wet your hands under clean running water.
Put soap on your hands and wash for 20 seconds.
Rub hands together until the soap makes bubbles.
Rub on both sides of both hands.
Rub in between fingers and thumbs.
Rub round and round both hands.
If using gel – use same process until gel is dry on hands.

Symptoms, Contagion, Prevention

More information

For official, up-to-date information on the outbreak visit:

NZ: https://www.health.govt.nz/our-work/diseases-and-conditions/covid-19-novel-coronavirus
AU: https://www.health.gov.au/health-topics/novel-coronavirus-2019-ncov
WHO: https://www.who.int/emergencies/diseases/novel-coronavirus-2019
Details and applications for the support packages are available at: https://www.workandincome.govt.nz/products/a-z-benefits/covid-19-support.html
MBIE advice for businesses at all stages of dealing with COVID-19. This includes guidelines on business continuity planning, employee support, tax relief, travel, health and safety and more. These are available at: https://www.business.govt.nz/news/coronavirus-information-for-businesses